Minutes from monthly RPM meeting

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Monthly RPM Meeting Minutes:

Vanden Robitics Parents & Mentors Meeting Monday, September 14, 2009 Minutes

Attendance: Adults: Duane Murphy, Karen Cesar, Rachel Brown, Tim Brown, Mark Crusoe, Tracee Stafford, Ron Stafford, Kas Rangan, Doug Green, Steve Sigley, Chris Sigley, Glen Kennedy, Mike Seidlitz Students: Steven Sigley, Sarah Stafford, Ryan Seidlitz, Emiliano Ygnalaga

Agenda Item: Discussion/Description: Action: 1. Call to Order 2. Approval of past meeting minutes Motion to approve by Doug Green, second Chris Sigley 3. Announcements: a) Foxboro has a team but needs an adult volunteer b) E-Waste will be held on October 17th. Volunteers are needed. Money earned from E-Waste will go to the team but the students will get credit for hours worked. c) Ronald McDonald House Fundraiser will be held on 12/5. Robotics will have a booth. d) We are mentoring 2 Lego League teams from Golden West 9 student total. 4. Funding Raising: a) August Car Wash: Netted approximately $390

b) Fruit Snack Sales: 25 cases of fruit snacks have been ordered

c) Status of future raffles: No raffle will be held this year due to the fact that we have not been a non profit for 1 yr

d) E-Waste earning’s: Earned $900 from last May’s e-waste

e) Lunch workers: Students can work in the cafeteria at lunch to earn money for Robotics expenses. They will also be given a free lunch.

5. From the Pits: a) 2009 Robot: Robot is fixed and ready for new drivers to start practicing

b) McCannon: Frame halves are welded

c) Scouting: Nintendo DS’s will be used at Cal Games

6. Summer Bingo Earnings: Over $10,000 was earned over the summer. Mark will send out an email advising how to sign up if you are interested in working Bingo. 7. Old Business: Status of non profit: Mark is waiting to hear back from the Fed’s on name change and then he will send in to the State.

8. New Business: a) Upcoming Vex Tournament: Need volunteers. The field has been ordered. b) Bingo earning’s ratio: Now that we are a non-profit Booster will not be taking 10% of our Bingo earning. Kas motioned to change split on bingo earning from 90/10 to 80/20. Voted 13 in favor, 0 against c) By-Laws amendments moved to a later date. d) Cal-Games, Dates Drivers, etc: Cal –Games set up will be 10/9 and tournament will be 10/10. Students must wear team shirts. Drivers will be Murphy, Brown, Green and Crusoe. We will not charge the student for Cal-Games. Need volunteers for 10/9 and 10/10. a) Sam to ask Mr. Sarty about what needs to be done to prep gym floor. 9. Next Meeting: Monday October 5, 2009 Mark will email out agenda 2-3 days in advance. 10. Adjourn

Vanden Robotics Parents & Mentors Meeting Monday, October 5, 2009 Minutes In Attendance: Adults: Mark Crusoe, Duane Murphy, Mike Seidlitz, KC Seidlitz, Jim Spaulding, Steve SIgley, Chris SIgley, and Tim Brown Students: Steven SIgley, Adam Spaulding, and Lauren Brown Agenda Item: Discussion/Description: Action: 1. Call To Order 2. Approval of Past Meeting Minutes 1st –Murphy 2nd ‐Spaulding 3. Announcements 1. Team has registered for San Jose Regional, which will be on 3/18/10 – 3/20/10. The Registration paid for with the TUSD Sponsorship 4. Fundraising 1. Car Wash Totals‐The 2nd Car Wash raised $392.50 for the Team. 2. Fruit Snack Sales‐ Fruit Snack Sales started today. One Student has already sold her box! 3. E‐waste‐ Persons needed for the 10/17 E‐waste Drive. There will be two shifts 9‐12 and 12‐3 5. From the Pits 1. Cal Games‐ The 2009 Robot is running and ready to go. 2. McCannon Bot.‐ 6 more welds to go! 6. Reports 1. Student Accounts‐ Account Balance sheets were passed out to those present. Mr. Murphy will be handing out the remainder to the class tomorrow. Mr. Murphy also provided a Profit/Loss Report for Team expenses for the YTD. 7. Old Business 1. EIN Name Change‐ Its Official. Our non‐profit name is now Vanden Robotics Foundation. 8. New Business 1. Vex Tournament‐ 4 Teams have signed up for the Tournament. 2. Vex Tournament Signup Sheet‐ Students will be sending a signup sheet for Parent Volunteers. 3. Cal Games Drivers‐ Drivers for Cal Games will be meeting at Vanden at 3pm on Friday and 6am on Saturday. 9. Next Meeting‐ November 2nd 2009 10. Good of the Order 11. Adjourn

Vanden Robotics Parents & Mentors Meeting Monday November 2, 2009 Minutes In Attendance: Adults: Mark Crusoe, Duane Murphy, Tony Pirondini, Kas Rangan , Yasmin Syed, Chris SIgley, Doug Green and Tim Brown Students: Steven SIgley and Priya Rangan Agenda Item: Discussion/Description: Action: 1. Call To Order 2. Approval of Past Meeting Minutes 1st –Green 2nd –Sigley 3. Announcements 1.Team has registered for San Jose Regional, 3/18 thru 3/20 and the Portland OR. Regional 3/5 thru 3/6. 2. We are on the wait list for Atlanta and DC regional. 3. Lone Star Regional not possible due to dates during Easter Break. 4. Mr Green and Mr Murphy will travel to San Diego on 12/5 for presentation of Golden Bell Award. 4. Fundraising 1. Proposed E‐Waste for 1/2/10. Will discuss with Virtual Enterprise. 2. Fruit Snack Sales‐16 boxes left. Will continue to sell them at events and after school. 3. Students will discuss possibly doing another on campus sale. 5. From the Pits 1. New Crate has been designed. Unfortunately no time to build it. 2. McCannon Bot.‐ On hold due to Vex Tournament 6. Reports 1. Student Accounts‐ Account Balance sheets were passed out to those present. Mr. Murphy will be handing out the remainder to the class tomorrow. Mr. Murphy also provided a Profit/Loss Report for Team expenses for the YTD. 7. Old Business 1. Waiting for Certification from the State of California to be Incorporated. Then will apply for the Federal Inc Status. 8. New Business 1. Vex Tournament‐ 20 Teams have signed up for the Tournament. 2. Students will be setting up Friday @3:00 and Saturday @ 7:00. 3. Lego at Will C. Wood wants Robots on Display from 10 to 2 . Need parent to transport and setup booth. 9. Next Meeting‐ December 7th 2009 10. Good of the Order 11. Adjourn